Receive & review the script or creative brief

Understand client's expectations, budget, and technical needs

Confirm shooting dates and key milestones

Coordinate with local fixer or production company (if not in-house)

Apply for local filming permits (city/town, parks, monuments, etc.)

Secure drone permits, if applicable

Confirm insurance coverage (public liability, equipment, cast/crew)

Handle customs for imported gear (ATA Carnet or temporary import)

Scout and propose location options

Handle location contracts, fees, and access logistics

Arrange location manager and security (if needed)

Set up basecamp and unit zones

Hire local crew: DIT, gaffer, key grip, PAs, drivers, etc.

Source local casting if extras or actors are needed

Arrange contracts and handle payroll/timesheets

Brief all crew on schedule, expectations, and local regulations

Arrange rental of cameras, lighting, grip, audio gear

Book technical support (e.g., steadicam op, drone pilot, underwater team)

Schedule prep and tech checks

Organize transport and storage of gear

Book hotels/accommodation

Arrange crew transport (airport pickups, set transport, etc.)

Order catering and craft services

Organize set safety protocols (first aid, fire, weather plans)

Set up call sheet templates

Create and share WhatsApp/Signal/Slack groups

Assign key contacts: location manager, fixer, 1st AD, production coordinator

Schedule daily production reports

Prepare a weather backup plan

Have spare equipment and crew options

Know local emergency contacts and hospitals

Identify backup locations